Creating a Session Run of Show

A Run of Show is the production script for a single session — every cue, call, and handoff the team follows on the day. In CueKit, each Program item can have its own Run of Show.

Creating one

1. Open the Program tab.
2. Find the session and choose Create Run of Show (the same button opens it once it exists).
3. The Run of Show opens with the session's date and start time already in place.

The event's Run of Show tab lists every session's Run of Show with its date, room, status, cue count, and owner — plus a quick way to jump straight into any of them.

Cues

Select Add cue to build the show. Each cue can carry:

• Cue / Action — what happens. For example, "Moderator walk-on".
• Start, Duration, End — the timing.
• Who — linked speakers from the session, plus free text for anyone else (for example, "Encore AV · Sam Rivera").
• Slide # — the deck slide this cue lands on.
• Section — group cues into labeled sections like "Keynote" or "Panel".
• Team, Owner, and Cue status — who's responsible and where it stands.
• Location override, Audio, Video / Content, Lighting, Stage / Room, Notes, and a Color label.

Timing that helps without getting in the way

• A new cue's start defaults to the session's date and Program start, or to where the previous cue ends — a suggestion you can always change.
• Editing one cue never moves the others. Cue changes do not cascade.
• No specific time cues (like "House lights up") sit outside the clock; give them a Slide # so they still print in the right place.
• Place after anchors an untimed cue to a reference cue, not to a timestamp — if the anchor's time changes, the untimed cue stays where you put it.

Pre-session, Session, and Post-session

CueKit sorts each Run of Show into three phases automatically, based on the live Program window: cues before the session starts are Pre-session, cues inside it are Session, and cues after it are Post-session. Untimed cues count as Session. Within each phase, cues stay in chronological order with untimed cues last. Nothing is stored or rewritten — the phases simply reflect the current schedule.

When the Program changes

If a session's time moves, CueKit flags the Run of Show for review instead of retiming anything. You'll see a warning on the cue times; once the show caller has checked the cues, select Mark reviewed. The cue times themselves are never changed automatically.

Printing

Each session prints its own Run of Show, in the same order you see on screen — pre-session, session, post-session, untimed last. Use the print view to hand the show caller a clean copy.

Production info

A session's Run of Show can show a collapsed Production info panel above its files and links. It appears only when there's something to show:

• Speaker AV needs — the AV needs of speakers assigned to the session, read straight from each speaker's profile.
• Room setups — setups linked to the session, with their Room, date and time, style, expected attendance, Room capacity, notes, and files you can open.

Everything here is read-only and always current; edit AV needs on the speaker and setups in Rooms. If a linked setup's Room differs from the session's current Room, the panel shows Room changed. Nothing is copied into cues.

Files and links

A Run of Show can hold its own Presentation Files — the deck versions used in the room, with one marked Primary — and Presentation Resources (external links like a poll or feedback form). Uploading a new Primary deck flags the Run of Show for a Slide # review so the cues stay in step with the deck.

Speaker submissions

Owners, Admins, Planners, and Production see a Speaker submissions list with the presentation each assigned speaker uploaded through their portal — speaker name, file name, and when it was submitted. Choose Add as version to bring one in, either as a new file or as a new version of an existing file. CueKit saves its own copy of that exact file, so if the speaker later replaces their upload, the version you added stays as it was. The list then shows Newer submission — earlier one already added, and you can add the new file as another version. A submission already in this Run of Show is marked Added to Run of Show and can't be added twice.

Adding a speaker submission never changes which file is Primary. The one exception you choose yourself: adding it as a new version of the Primary deck makes it that deck's current version. Before that happens, CueKit shows the current Primary deck and the incoming speaker file, and you must tick Replace the current Primary version before Update Primary becomes available. Earlier versions stay in Version history, and Cancel changes nothing. Archived events don't show this list.

Working safely

Run of Show editing is open to Production and the planning roles. The page refreshes on its own, pausing while you're editing, and every save is checked against the latest version — if someone else saved first, you're asked to review before overwriting.

Related articles

• Building Your Program and Schedule

Import Prompt Playbook

Use the CueKit Import Prompt Playbook to review source documents, import Sessions first, and prepare one cue CSV for each verified Session Run of Show.