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Creating Your First Event

Step-by-step: create an event in your workspace, fill in its details, and learn what each event tab holds.

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This article walks through creating your first event in CueKit.

Before you start

You need a role of Owner, Admin, or Planner in the workspace to create events. Your plan sets how many events you can have at once.

Steps

  1. Open Events from the sidebar.
  2. Select New event (or Create Event if this is your first one).
  3. Fill in the event details:
    • Event name — required. For example, "Harbor Leadership Summit".
    • Start date and End date — when the event takes place.
    • Venue — for example, "Marriott Marquis".
    • City
    • Event timezone — search by city or region (for example, "Tokyo" or "London") and pick where the event takes place. It starts on CueKit's default, Chicago (America), so change it for events elsewhere. Run of Show cue times are shown in this timezone.
    • Contact name and Contact email — the primary planning contact for this event.
  4. Select Create event.

Your new event opens on its Overview tab. From there, the event tabs across the top take you to everything the event contains:

  • Program — the schedule of sessions.
  • Run of Show — detailed production cues for each session.
  • Speakers, Rooms, Places, Contacts, Logistics, Deadlines, Files, and Staff Schedule.

Changing the timezone later

Owners, Admins, and Planners can change an active event's timezone from the Overview tab with Change timezone. CueKit shows how many Run of Show cues will be converted and keeps every cue at the same local time — a 10:00 AM cue stays at 10:00 AM. Program, Staff Schedule, and Room Setup times are never changed. If any cue time falls in a daylight-saving clock change in the new timezone, nothing is changed and the affected cues are listed so you can adjust them first. Events that have already started need an extra confirmation, and archived events can't be changed. Refresh any open Run of Show afterward and replace older printouts or exports.

A note on status

New events start as Planning. You can filter the Events page by Active, Completed, or Archived. Archiving an event preserves every record inside it and makes the event read-only; you can restore it at any time.

Next steps

The Program is the heart of the event — build that first, and everything else follows from it.