Managing Speakers and Session Assignments

The Speakers tab is the event's roster: everyone presenting, their materials, and which sessions they're on.

Adding speakers

Select Add speaker and fill in their details — name, email, title, company, and bio, plus optional AV needs and notes. You can also upload a headshot or presentation on their behalf, and import a speaker list from a spreadsheet — imports are reviewed row by row, and nothing is saved until you confirm.

The speaker portal

Each speaker can get a private portal link where they submit their own details — no CueKit account needed. The portal asks for their name, email, title, company, bio, optional AV needs, and optional notes for the organizers, and it lets them upload two files:

• Headshot — JPG, PNG, or WEBP, up to 10MB.
• Presentation — PDF, PPT, PPTX, KEY, or KEYNOTE, up to 50MB. They can replace it at any time and download the current version.

A completion checklist shows Bio received, Headshot received, and Presentation received, plus optional AV needs. Once all three are in, the speaker selects Submit — after submitting, they can still edit and save changes, and everything they save reaches the organizers.

The portal also shows the speaker their own schedule: the sessions they're assigned to, with date, room, and role. Session descriptions and internal notes are never shown in the portal.

• Generate Portal Link creates the link when a speaker doesn't have one yet; Copy portal link puts it on your clipboard.
• Regenerate link creates a brand-new link and copies it for you. The previous link stops working immediately, so always share the new one.
• If the speaker has an email address on file, CueKit can send the invitation and follow-up reminders for you.
• Portal links stay valid through the final day of the event, then close. If the event is archived, the portal shows a notice and no longer accepts changes.

Assigning speakers to sessions

The single source of truth for who's on what is the session assignment — one speaker can be on as many sessions as needed.

• From the Program tab: open a session and select Add speakers.
• From the Speakers tab: use the assignment dialog to pick a program item, choose an optional Role, and search for people. Assignments can be reordered, and each one can be removed without deleting the speaker.

Where assignments show up

• The session's speaker list on the Program.
• The Who picker on Run of Show cues, which offers the session's speakers first and any event speaker under "Search other speakers".
• The Production view — a read-only status board for the day-of team.
• The session's Run of Show, where the presentations its speakers upload appear under Speaker submissions so the production team can add them as presentation versions. A speaker's new upload never changes the deck the team has already chosen.

Related articles

• Building Your Program and Schedule
• Creating a Session Run of Show